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Perrydale SD 21 board approves purchase of utility mule for grounds work
Summary
The Perrydale SD 21 board approved buying a 2019 utility mule for grounds maintenance, authorizing staff to spend up to a stated not-to-exceed amount using facilities maintenance and outdoor school grant funds and to replenish those funds with mini-bus sale proceeds; the board also approved surplus of the existing zero-turn mower.
Perrydale SD 21 trustees approved the purchase of a 2019 utility “mule” for grounds maintenance and voted to surplus the district’s existing zero-turn mower.
The board authorized the purchase during its meeting after a staff member explained the vehicle had been tested and would improve maintenance efficiency. The purchase was to be paid from the district’s facilities maintenance account and outdoor school grant funds, with the staff member noting the district would replenish part of the cost using proceeds from a planned mini-bus sale.
Board discussion focused on funding rules and procurement. A committee member asked whether outdoor school funds could be carried into the next fiscal year; the staff member replied, “That money is already gone… Even if it was shorted, it wouldn't be something that you could carry forward,” and said the district used a one-year lease agreement previously so the funds could be applied this year. The staff member also explained the vendor price reflected a state government procurement contract with Kubota that provides negotiated pricing to public agencies.
The board debated whether to purchase an extended warranty. The staff member said Troy, who would manage the equipment, “didn't feel necessarily that we needed the extended warranty” and that he would be fine either way. Trustees directed staff to check federal and state surplus inventories first for a comparable piece of equipment before finalizing a purchase. If no acceptable surplus unit was available, staff were authorized to negotiate and proceed up to the authorized limit.
A committee member moved to approve the purchase and the motion was seconded; the board approved the purchase by voice vote. The transcript records the motion and the chairing committee member stating the not-to-exceed figure during discussion, and later the board voted to place the current zero-turn mower into surplus; both motions passed by voice vote as recorded in the meeting transcript (no roll-call tallies were provided).
The next steps are administrative: staff will check surplus inventories, finalize the purchase under the negotiated procurement contract if needed, and proceed with surplus disposition of the old mower once the new unit is acquired.
