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District weighs charging for facility use, custodial costs and insurance requirements
Summary
Administration presented a revised facility-use policy and fee schedule; staff said the district currently does not follow the older fee schedule, cited possible revenue and costs (rough prior estimate ~$25,000 revenue; gym-floor work ~$35,000), and recommended a fee structure that would require custodial coverage and insurance for rentals.
District administrators presented proposed revisions to facility‑use policies and a new fee schedule and asked trustees for initial direction, emphasizing the district is not currently following the older fee schedule.
Administration said earlier estimates suggested about $25,000 in potential revenue from charging facilities and highlighted operating costs such as a recent gym floor refurbishment that cost about $35,000. Officials described the practical problems of free, all‑day bookings that block other community access and stressed that rentals should include custodial coverage at a per‑hour rate (administration proposed a custodial charge of roughly $40 per hour for extended events) and proof of insurance for groups using facilities.
Board members discussed fee waivers and negotiated agreements (for example, longstanding arrangements with the Boys & Girls Club and a local basketball association, OAB). Trustees raised access concerns for outdoor amenities such as tracks and whether fields should be locked during non‑school times. Administration described a web‑based reservation system that can enforce fee tiers for for‑profit and nonprofit users and suggested revenues would be reinvested into facilities rather than used for unrelated purposes.
This item was informational; administration asked the board to review the redlined policy for final action at a future meeting.
