Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Management topic
No spam. Unsubscribe anytime.
Treasurer reports $162,000 quote to digitize 1.3 million district records
Summary
At the Nov. 3 meeting Brooklyn City Schools' treasurer reported a Strategic Solutions quote of about $162,000 to digitize roughly 1.3 million records, recommended spreading the work over five years and flagged risks from aging microfiche and on‑site storage.
The Brooklyn City School District’s treasurer reported to the board on Oct. 21 committee findings and a vendor quote to digitize extensive district records, saying the effort would address storage issues and risks from aging media.
"There was actually well over 1,000,000 things, million records to be digitized...Ended up being about a $162,000," the treasurer said, adding that Strategic Solutions currently handles the district’s special‑education record digitization and proposed spreading the work over five years to ease the budgetary impact.
Why it matters: The district told the board that many historic records are stored on microfiche and on older media that can degrade or become unreadable as scanning hardware and parts become obsolete. The treasurer said some financial records are already stored offsite for about $400 per month, and that staff will seek additional quotes before recommending any contract.
Key details: The committee estimated roughly 1.3 million images requiring digitization; the quoted vendor offered a five‑year phased plan. The treasurer emphasized the need to gather additional vendor quotes before moving to contract decisions.
Next steps: The treasurer will request other quotes from neighboring districts’ treasurers and bring options back to the board; no contract authorization was requested at the Nov. 3 meeting.
