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Internal audit finds grants-management gaps; district business office lays out corrective-action plan
Summary
An internal audit covering July 2020–Dec. 2024 identified missing FS‑10 budget files, inconsistent project codes, documentation gaps and five cost centers that exceeded state overspend thresholds; the district presented a corrective-action plan that includes a grants coordinator, standardized FS‑10 reviews and stronger program-manager oversight.
Alex Lucas, an analyst with the district’s internal auditors, told the Poughkeepsie City School District board at its Nov. 19 workshop that an internal audit of grants management covering July 1, 2020, through Dec. 31, 2024, found procedural inconsistencies and documentation gaps that hinder tracing grant spending to line items.
The audit’s scope and methods focused on board policies, FS‑10 budget forms and payroll and goods-and‑services testing, Lucas said. "We began with a policy and procedures overview and tried to establish where the policies intersect with grants management," he said, and then reviewed FS‑10s and final cost reports to test budget‑to‑actual variances.
The audit identified several concrete problems: two grants lacked original FS‑10 budgets on file; multiple FS‑10 final reports showed inconsistent project codes and slightly varying grant names; testing found five cost centers that were overspent at or above the…
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