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District staff recommends $6,710 copier with saddle-staple option; board asks staff to check lead times
Summary
Staff presented three copier quotes (about $6,046; $6,710 with saddle‑staple; and $15,194.28 for a Canon). EO Johnson's $6,710 quote (quote 2) was recommended because it transfers the current service agreement; the board asked staff to check lead times and to order if necessary.
District staff presented three quotes to replace a nine‑year‑old district office copier and recommended the midrange option with a saddle‑staple finishing option.
Speaker 6 said the first quote matched the current machine at "$6,046" while a second quote (same model with a saddle‑staple option) cost "$6,710" and a third, different-brand Canon quote was about "$15,194.28." The recommendation was quote 2 for $6,710 because EO Johnson (the vendor) would transfer the existing service agreement — which includes toner and servicing — and the saddle‑staple option would help with graduation programs and other district printing needs.
Board members discussed whether to lease or purchase; staff said the district would buy the machine outright and would not lease it. The board asked staff to research lead times and to place an order if a vendor can deliver quickly enough so district operations are not disrupted; the item was slated for action on next month’s agenda if the board preferred a formal vote.
