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Auburndale board awards track construction and surfacing contracts amid wide bid spread
Summary
The board approved multiple bids for a new track project: True Earth Construction for site prep, American Asphalt for asphalt, Fisher for surfacing and Security Fencing for perimeter fencing; board noted bid differentials and relied on post-bid review before approving contractors.
The Auburndale School District board approved several contracts to advance a new track project, awarding site-preparation work to True Earth Construction, the asphalt layer to American Asphalt, track surfacing to Fisher, and fencing to Security Fencing.
Board members said they received five bids for site work and observed a large spread between low and high proposals — one speaker cited a difference of as much as $2,200,000 among some bids — so they relied on the project advisor’s post-bid review to confirm scope and completeness before selecting vendors.
Why it matters: The awards move a capital project forward that was funded through a recent referendum process. District officials said splitting the science-lab and elementary bids should attract competitive bids for specialized cabinetry, and approving track contracts now allows construction scheduling to begin in the winter window.
Discussion points included firm references and prior experience: trustees noted that Fisher and Upper Midwest have good reputations for track surfacing work and that Point of Beginning (POB) provided post-bid findings confirming whether items were included. The board approved each motion by voice vote.
Key financial details: members discussed that some bids varied widely, with a cited spread of up to $2.2 million among alternatives; no single total contract amount for the full project was recorded in the transcript. The board also sold surplus items earlier (examples: a snowmobile for $7,000; brush cutter $800) to recoup district funds.
Next steps: Contracts will proceed to procurement and construction scheduling; administration will monitor bid scopes and coordinate with the finance committee on any post-bid adjustments.
