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Open Government Commission forwards Open Government Week proclamation and event schedule to Gilroy City Council
Summary
The Open Government Commission approved sending a draft proclamation and a schedule of events for Open Government Week (proposed Nov. 17–20) to the Gilroy City Council, including a proposed letter to the editor and outreach plans tied to district elections.
The Open Government Commission voted to send draft council correspondence, a draft proclamation and a detailed schedule for Open Government Week — proposed for Nov. 17–20 — to the Gilroy City Council for consideration.
Chair Samavia told the commission the agenda packet includes the commission’s request that the council declare the week and described planned activities: a presentation to the city council where the proclamation would be received and the commission’s annual report presented; two two-hour “Ask a Commissioner” sessions at the library on Tuesday; Wednesday civic-engagement activities targeted at the Gilroy Unified School District; an appreciation dinner (flagged for possible removal from public materials); and a planned letter to the editor explaining the week and the commission’s role.
The commission discussed whether the appreciation dinner should be publicized alongside other outreach events. One commissioner recommended dropping that item from public-facing material so the commission would not appear to speak for other boards and commissions. Staff advised that council or mayoral review may be required for proclamations and letters: if council approves an issuance, the mayor may review or finalize the language.
The commission approved a motion to forward the draft correspondence and the proclamation materials to the council, with staff directed to include the schedule and event descriptions as attachments. The chair said the final materials would be routed through the city clerk and could appear on the council correspondence agenda for Oct. 6; the commission also scheduled a special meeting on Oct. 23 to finalize remaining details before the proposed Open Government Week.
The commission’s approval tonight authorizes transmission of the draft materials to the council for consideration; the council or mayor retains final authority to approve proclamations or the text of any letter to the editor.
