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Construction update: concrete pours, fireproofing and cash-flow review; committee approves invoices and a $5.9M requisition
Summary
An OPM update showed recent slab and deck pours, fireproofing of steel and underground detention work; the committee approved two invoices and Requisition No. 5 for $5,908,955 and reviewed an updated cash-flow showing $26,304,854 encumbered.
The Whitman-Hanson Regional School District building committee on Sept. 23 received a construction update from the project’s presenter and approved two invoices plus Requisition No. 5 for $5,908,955.
Presenter showed photos of recent work on Zone 1, describing concrete deck and slab pours and a worker applying fireproofing to structural steel. "This is a gentleman that's spraying fireproofing on the steel ... It provides a heat barrier," the Presenter said, explaining the fireproofing delays heat transmission to steel in extreme conditions. The presenter also described an underground water detention system being installed to mitigate site runoff and noted early installation of curtain-wall first layers in the exterior envelope.
Committee members asked technical questions about the main electrical room and conduit routing into the switchgear. Presenter said switchgear was scheduled to arrive in early October and that conduits will be stubbed into the bottom of the switchgear to allow pull-in and tie-in. Presenter also described ongoing installation of mechanical hangers and HVAC ductwork and said roofing and underground plumbing work had progressed.
Financially, the presenter said the PFA amendment had been incorporated into the budget summary and reviewed an updated cash-flow through August showing roughly $26,304,854 in encumbrances. The presenter said the project was a little ahead of an earlier cash-flow estimate this month and expected to be back on target by December; by June 2026 the project is projected to be about $4 million to $5 million below the previously anticipated cash flow because the construction contract came in lower than earlier estimates.
On invoices and requisitions: the committee acknowledged and approved a CPL invoice (invoice number 1089825) for $56,725 and a High Street Architects LLC invoice for $64,008.16. A committee member moved to approve Requisition No. 5 in the amount of $5,908,955; the motion was seconded and the committee approved it, covering two invoices and the requisition. The meeting record contains a noted discrepancy about an AI3/AI 3 Architects invoice that did not appear in the packet; staff said that item was a requisition, not an invoice, and the committee proceeded with only the materials included in the packet.
Committee members also asked whether the invoices included MSBA pro-pay codes required for MSBA processing; Presenter said there should be a summary sheet in the package and offered to confirm pro-pay coding when he follows up with the district’s MSBA contact.
Next steps: staff will confirm pro-pay coding with MSBA and follow up on any missing packet items; the committee scheduled its next meeting for Oct. 21 at 4:30 p.m.
