Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Fuel topic
No spam. Unsubscribe anytime.
Crawford Co. R-II board approves fuel contracts with MFA Oil; financials accepted with one abstention
Summary
The Crawford Co. R-II Board approved propane, gasoline and diesel contracts with MFA Oil for the 2024–25 school year and accepted financial statements and July bills (financial vote 6–0–1). Board members discussed tank logistics and whether to lock in fixed diesel pricing but opted for MFA’s 15¢-over-cost structure on gasoline and diesel.
The Crawford Co. R-II Board of Education on [meeting date not specified] approved contracts with MFA Oil for the district’s propane, gasoline and diesel supply for the 2024–25 school year and accepted the district’s financial statements and July bills.
The board voted unanimously to accept MFA Oil’s propane pre-purchase firm bid at $1.39 per gallon and an employee price near $1.99 per gallon. The motion to accept the propane bid was moved and seconded and passed 7–0. "Recommendation there should go with MFA Oil," Superintendent (role labeled) said when summarizing the bids and rates.
Trustees then considered gasoline options, noting the district’s limited gasoline use (one maintenance truck and two push mowers). MFA Oil’s gasoline pricing was described as 15¢ over cost (an example delivered cost shown in the packet was about $2.87 per gallon). The board voted to accept MFA Oil’s gasoline pricing at 15¢ over cost for 2024–25 (7–0).
For diesel, the board reviewed three proposals and discussed logistical tradeoffs. Staff noted the district’s existing on-site fueling tanks (a 2,000‑gallon main tank and a 300‑gallon secondary tank) and the convenience that provides to bus drivers. MFA Oil offered diesel at 15¢ over cost and provided an example lock-in price of $3.22 plus tax; members debated whether to lock in a fixed rate or remain on the market price. "It's a gamble," one board member said about locking in a fixed price, and the board ultimately accepted MFA Oil’s diesel bid at 15¢ over cost plus tax for the school year (motion passed 7–0).
Separately, the board approved the financial statements and July bills, a motion that passed 6 yes and 1 abstention. The minutes show only the tally; the member who abstained did not provide a public explanation in the meeting record.
Next steps: contracts will be executed with the selected vendor(s) for the 2024–25 school year and staff will implement fueling logistics in coordination with district operations.
