Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement And Technology topic
No spam. Unsubscribe anytime.
Capitan board approves purchase of 20 laptops, approves single‑vendor PON repairs and accepts $8,000 FFA donation
Summary
The board approved a not‑to‑exceed $19,980 purchase of 20 laptops (RTI), approved single‑vendor repairs/upgrades for the school's passive optical network under a state contract, and accepted an $8,000 donation for the FFA. Votes were recorded by voice; no detailed roll-call tallies were recorded in the minutes.
The Capitan Municipal Schools board approved three routine business items in a single meeting: a laptop purchase, a contract to repair and upgrade the school passive optical network (PON), and acceptance of a donation to the Future Farmers of America program.
On the laptop item staff recommended the low bid from RTI for 20 ProBook laptops. Board member motion language recorded at the meeting authorized purchase "from the recommended vendor as presented not to exceed $19,980 after the revised quote is received," with funds to come from EdTech. The motion was moved and approved by voice vote; the revised quote will be confirmed before purchase.
Stacy Rand, director of technology for Region 9, presented the PON recommendation and explained why a single vendor award was prudent. Rand said IT Connect’s evaluation found aged batteries and a failing power rectifier and that some core network components were end of life and out of stock, which could leave the district without critical parts. "If the part fails, we could send it out and have it repaired and ship back… that could take up to 30 days," she said, warning that an outage of that type could render the network inoperable for the campus. Rand said the recommended replacement equipment and procurement route under the New Mexico General Services statewide price agreement would allow parts to be replaced within 24 hours, reducing outage risk. The board moved and approved the recommendation by voice vote.
The board also approved accepting a $8,000 check from proceeds of the GAP 10 Ranch Rodeo for the FFA; board policy requires approval for donations greater than $1,000. Staff suggested inviting JD Brown, the rodeo organizer, to a future meeting to acknowledge the donation.
Meeting minutes record motions and voice approvals for these items but do not include roll-call vote tallies or detailed contract terms in the public record. Procurement references in the packet cite a State of New Mexico General Services Division contract number for the PON work.
