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Board questions stadium contract scope and construction defects after building project problems
Summary
Board asked the ELA design-services team to clarify whether perimeter fencing and driveway/stormwater work are included in the stadium scope; facilities staff reported a grading error around propane tanks and recommended pursuing civil-engineering quotes and potential remedies through design/contractor channels.
District facilities staff walked the board through outstanding stadium and site issues tied to the ELA design-services agreement under review, asking the board whether to request contract revisions and additional quotes before formal board action.
"I said, is that included or not? That's not. Our fence that is in, by my opinion, poor condition. I feel it should be in," Dan, the facilities presenter, said of perimeter fencing in the proposal. He noted the schematic includes a 4-foot chain-link fence around the inner track area but does not clearly include a full perimeter fence around the stadium.
Dan also described water intrusion from grading near propane tanks: "The building was set too low," he said, arguing the storage/maintenance building elevation and an improperly executed grading plan have caused a dish that traps water around tank lids. He recommended getting a civil-engineer design and separate quotes so the district can address stormwater issues correctly rather than relying on ad-hoc repairs.
The board discussed whether the issue stems from execution by the plumbing subcontractor or a design error that might be subject to professional-liability remedies. One board member suggested exploring E&O insurance for the engineer or pursuing the contractor if the work did not follow design documents.
On electrical and stadium power routing, facilities staff reported an estimated replacement run for heavy-gauge three-phase wire could exceed $28,000 and said the control/distribution panel may be located between the concession stand and scoreboard.
Administrators asked whether the board wanted the perimeter fence and certain conduit/electrical conduit work added to the contract for formal action. The consensus was to request itemized costs and clarifications from the architect/ELA ahead of the March regular meeting so the board can weigh add/omit options without losing potential mobilization savings.
Next step: administration will ask the designer for clarifications and targeted quotes (perimeter fence, upper-drive/stormwater design, conduit/electrical work) and report back before formal contract action.
