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District finance staff to reassign payroll duties after payroll specialist retires
Summary
The finance staff told the committee the payroll specialist will retire in January; staff proposed moving some payroll responsibilities into accounts-payable/accounts-receivable roles and creating a payroll-and-benefits position with cross‑training to maintain continuity.
Finance staff said a payroll specialist will retire in January and presented a plan to redistribute duties rather than add new responsibilities. The staff member explained that payroll is a confidential function and that the proposed change would create a payroll-and-benefits position while shifting some duties to an accounts-payable/accounts-receivable role.
Why it matters: The departing payroll specialist is one of four positions originally supervised by the finance staff member; the reorganization is intended to preserve reporting functions to the chair and the finance staff, maintain confidentiality for health-care reporting, and increase capacity through cross-training.
Details and timeline The finance staff member said the job descriptions for the two restructured positions will be presented to the board at the next Monday meeting and, if approved, advertising for the payroll-and-benefits role could begin the following Tuesday. Staff emphasized the changes are largely a redistribution of existing duties rather than the creation of new tasks.
Next step The committee invited board input on the proposed descriptions and will consider formal approval during the upcoming regular board meeting.
