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York County approves purchase of surplus-state vehicle for assessor at fleet rate
Summary
After reviewing options and state-bid rules, the board authorized purchasing a used GMC Terrain at a fleet price of $31,297 for the assessor’s office, with the county clerk to manage vehicle logs and custody.
York County commissioners approved the immediate purchase of a used GMC Terrain for the assessor’s office on Nov. 12 after staff located a vehicle available at a fleet rate of $31,297.
Assessor Kurt Goldring told the board he checked with dealerships and found limited availability of a half-ton pickup within the county’s $40,000 limit. The available vehicle is not a new factory state-bid unit but is being offered under state-bid pricing because dealers may use on-lot inventory to fulfill state-bid orders when factory stock runs out. Goldring said the fleet-rate price was $31,297 and the vehicle could be ready for pickup later that week.
Board members discussed procurement rules: purchases under $50,000 usually require three qualifying bids unless procured under a state bid. Commissioners also noted the assessor’s office and other county departments might not need a pickup and that shared use was possible. The board agreed that custody and log tracking should be managed by the county clerk’s office so vehicle usage is recorded and protected; commissioners emphasized the clerk should act as a gatekeeper for county vehicles.
One commissioner moved to proceed with the purchase; the motion was seconded and passed on roll call. Staff will contact the dealer and complete paperwork this week.
What’s next: Staff will finalize paperwork, coordinate striping/warranty logistics and set up vehicle-usage logs with the county clerk’s office.
