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School Building Committee approves $5.0 million phase 2 site work and several change orders
Summary
At a meeting of the School Building Committee, members approved ATPs including a $5,000,298.01 phase 2 base-bid site work package, a $19,378 display-case lighting install, and an $8,000 deduct for bollards; the owner's project manager reported the project is nearing weather-tight status.
The School Building Committee on an evening meeting approved several construction change orders, including a phase 2 base-bid site work package estimated at $5,000,298.01 that staff said is needed to achieve full certificate of occupancy.
The owner's project manager briefed the committee that finishes and flooring are being installed across the building, glass work outside the gym is in progress and site work is continuing; staff said they expect the exterior to be "buttoned up" and weather-tight by the end of the year. Alita, introduced by the OPM, detailed interior progress: classroom and corridor flooring installation, casework under classroom windows, kitchen rough-in and one walk-in freezer installed.
Why it matters: the phase 2 site work ATP covers remaining utility installation, grading, site concrete and landscaping needed before the district can receive a certificate of occupancy. Committee members discussed the funding status and contingency before taking the vote.
Votes at a glance: the committee approved the phase 2 base-bid site work (ATP 102), a display-case light-fixture install (ATP 89), and an $8,000 deduct for bollards in the north parking lot (ATP 104). A separate motion to approve ATP 86 (listening devices, $16,005.59) was moved during the meeting; the transcript does not record the final vote outcome for that specific line-item.
Committee discussion and budget context: staff presented ATP 102 as "conditional upon receipt of funding from the city" but committee members stated the city's funding was already committed and that the conditional language should not apply. The OPM confirmed that the project still holds a $1.3 million contingency. The OPM also said the bid for school furniture (FF&E) had been extended to Nov. 29 and that staff were planning a voluntary deduct alternate to keep FF&E within budget if needed.
Other change-orders: ATP 89 (display case light fixtures) was presented as a fixture-install-only revision, funded from the owner's contingency, with a cost of $19,378; staff said this revision represented a substantial savings from a prior estimate near $29,000. ATP 104 was described as a deduct of $8,000 after the light pole bases were raised from 18 to 30 inches, removing the need for protective bollards.
Quotations that capture key points: the OPM said, "Tonight, we're gonna be reviewing for approval the long awaited ATP for phase 2 of the site work, which is gonna be the completion of the project," and Alita said construction teams were "targeting as the end of the year to get all the glass in fully done, buttoned up, and tight so that by the end of the year, we are weather tight." When ATP 89 was read aloud, staff noted the cost and moved passage: "The cost is $19,378. I move passage." On ATP 104, staff explained the deduct by noting the raised light pole bases and that removing the bollards "affords us $8,000 to spend."
What comes next: staff said they will circulate an updated budget to committee co-chairs for review and then distribute it to all committee members; the FF&E bid results are expected after Nov. 29. The meeting adjourned after the votes.
