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Board hears fund-balance review, considers re-bidding audit work and reviews robotics lease; approves limited-term hires and moves to closed session
Summary
Finance staff said the district closed 2023–24 with about $22.6M in fund balance ($17.9M cash), enough to cover about 36% of annual expenditures; the board directed staff to solicit audit bids, reviewed an 18‑month robotics lease proposal, approved four limited-term hires and accepted one resignation, then approved a motion to go into closed session under Wis. Stat. 19.85.
The Mukwonago School District’s finance presenter reviewed the district’s fiscal position and facilities needs and brought several action items to the board on Sept. 23.
The presenter said the district’s June 30, 2024 fund balance was approximately $22.6 million, with about $17.9 million in cash. He described the district’s seasonal cash-flow pattern and noted a low November cash watermark (most recently about $5.47 million), and said the fund balance represented roughly 36% of one year’s expenditures. The presenter told the board the policy minimum is 15% and that the district could prudently dedicate on the order of $5 million for one-time capital projects without triggering short-term borrowing risks.
On procurement, the presenter said Hawkins Ash offered a memorandum of understanding to continue audit services but the board directed staff to solicit additional bids for due diligence. On facilities, he described a building-owner offer to extend the district robotics team’s lease for 18 months at $2,500 per month (the owner had asked for 24 months at a higher rate); staff said the robotics team was agreeable and staff would proceed with next steps as authorized.
Action items: the board approved four limited-term hires (Jackie Itson, 1 year 0.3 at Clarendon; Becky Veil, 1 year 0.62 at Prairie View; Aaron Smith, 1 year 0.33 at Clarendon and St. John’s; Amanda Turcha, 1 year 0.57 at Clarendon) and accepted the resignation of Colleen Healy, a special-education teacher at Clarendon, effective the prior Friday. The motion to approve hires and accept the resignation was made and carried by voice vote.
Before adjourning open session, the board voted on a motion to enter executive session under Wisconsin Statute 19.85 to discuss wage increases for support staff and the superintendent’s performance evaluation; the motion was moved, seconded, and a roll call vote was taken.
