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Board approves new copier lease and plan to own some low-volume machines
Summary
The board approved a three-year plan for new district copiers and a proposal to buy five low-volume machines to reduce lease costs; staff estimated roughly $730 monthly savings (about $26,000 over three years) if the mix is adjusted.
District staff presented options for replacing the copier fleet and recommended signing a three-year lease for most machines while acquiring five low-volume devices as owned assets to reduce the monthly lease burden.
Staff said the proposed configuration would keep per‑click maintenance charges consistent across leased and owned machines and estimated a monthly savings of about $730 — roughly $26,000 over three years — by reducing leased machines and owning low-volume units. The board moved to approve the recommended plan and voted in favor by voice vote.
Board members also asked staff to continue reviewing print volumes and potential behavioral changes (Chromebook use) that have reduced paper usage, and requested follow-up metrics on actual savings after the first year of the new arrangement.
