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Operations update: membership counts, voucher levy impacts and Tyler Enterprise rollout
Summary
Operations reported September membership counts showing a modest decline in headcount and explained voucher reimbursement rates and levy impacts; finance staff also updated the board that Tyler Enterprise financial modules went live July 1 and HR/payroll modules are in testing with go‑live windows being planned.
Operations staff provided two linked updates: membership and voucher counts that affect district revenue, and a technology update on the district’s new enterprise systems.
On membership, staff reported the September (third‑Friday) headcount decreased compared with the previous counts, and explained how open enrollment in/out and voucher populations affect membership FTE and revenue‑limit calculations. The presentation reiterated the district’s voucher reimbursement framework and noted the special needs scholarship rate and cap calculations that feed the levy.
On enterprise systems, the district said it put the Tyler Enterprise financial modules (general ledger, procurement, accounts receivable) into production July 1 and has migrated the 2024–25 budget into Tyler. The HR/payroll modules are in a testing phase; staff stressed thorough testing before moving payroll live and said the team is assessing whether recruitment and applicant‑tracking modules can be prioritized to capture spring hiring benefits.
Board members asked whether some HR/employee self‑service functions (for example changes to W‑4s, direct deposit, or 403(b) elections) could be configured and when they might be available; presenters responded that the platform supports employee‑initiated actions and workflows but timing depends on module sequencing and testing.
