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Board reviews MOUs, policy updates and facility-use requests; flags insurance and invoice issues
Summary
The Upshur County Board of Education reviewed a new MOU for dual-credit pathways with Pierpont Community & Technical College, discussed NEOLA policy updates (including attendance and a proposed uniform cell phone policy), approved routine consent items, and flagged missing or expiring insurance certificates on facility-use requests and invoices listing student names.
The Upshur County Board of Education reviewed a memorandum of understanding to continue dual-credit offerings with Pierpont Community and Technical College and discussed multiple policy updates and routine facility-use approvals.
During the meeting the superintendent explained that the Higher Education Policy Commission revised the format for MOUs and asked Pierpont to present specific course pathways rather than only listing programs so students and counselors can see how coursework maps to an associate degree. The superintendent clarified this dual-credit arrangement supplements but does not replace existing career-technical classes.
Board members asked several questions about the consent agenda and related documentation. A board member asked whether the district appears as an additional insured on event certificates; the superintendent said updated certificates are being collected and that some events’ insurance documentation remains outstanding or expires Dec. 29. The consent agenda included use requests for local booster groups and community events at district facilities; staff said approvals are contingent on receiving adequate insurance documentation prior to the events.
In contracts and financial review, the board discussed agreements for West Virginia University School of Nursing student placements and education consulting services. A board member noted two Best Life Therapy invoices list student names and said student-identifying information “probably should not be” included on invoices; staff acknowledged and agreed to follow up. The board also flagged a timing discrepancy on an HPS LLC invoice dated Sept. 19 with a purchase order dated Sept. 30 and asked staff to investigate.
Policy revisions prepared by NEOLA were described as redlined (changes shown in red) with replacement language in green; the superintendent said the revised policies will be posted for a 30-day public comment period and will return to the board for approval in December. The chair read policy numbers that will be in the comment period, including attendance (5200), student code of conduct (5500), substance abuse prevention (5530), student discipline (5600) and exclusion/suspension/expulsion (5610).
The board approved routine minutes, consent items and financial reports by motion. No contested formal actions on policy were taken; staff will bring back requested documentation and clarifications at a subsequent meeting.
The meeting adjourned following the scheduled business items.
