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Albany City board reviews interdepartmental transfers and a $100,000 Community Police Review Board request
Summary
Auditors and staff outlined multiple interdepartmental budget transfers — including small clerical and larger water and police reallocations — and discussed a $100,000 request from the Community Police Review Board to cover consultant and cleaning costs; staff said the 2025 budget shows no immediate negative condition but identified contracted-services shortfalls and additional projected expenses.
Dorothy Clears, chief city auditor in the office of auditor control, opened the Board of Estimate and Apportionment meeting and detailed several interdepartmental transfer requests, including a small $500 reallocation for city-clerk supplies and larger transfers from the water and police departments.
The city clerk requested a $500 transfer from an accounting/legal line into the city clerk supplies and materials account to pay end-of-year supplies. The water department sought $54,000 to move into multiple lines — including $20,000 for pumping-station supplies, $14,000 for pumping-station equipment, $10,000 for purification equipment, $4,000 for administration supplies, and $20,000 for contractor services — to cover upcoming invoices. The police department requested $62,661, composed of $2,661 for emergency-services-team contracted services and approximately $60,000 for motor-vehicle administrative services, aimed at medical supplies for the emergency services team and vehicle maintenance.
Separately, the Community Police Review Board reintroduced a tabled request to transfer $100,000 from salaries to contracted services to pay consultant fees and cleaning services for the remainder of the year. Staff said the 2025 budget currently shows no negative condition tied to this transfer but identified a contracted-services deficit of $7,889.72 and additional incurred and projected expenses totaling $82,405.34. Staff also noted an invoice processed that morning for $11,150 and existing purchase orders for two mediation providers that together affect near-term cash needs. According to staff, those factors would leave roughly $17,050 of the requested $100,000 uncommitted before accounting for the new $11,150 invoice and other encumbrances; staff added there are possible encumbrances that could be reallocated if needed.
Board members asked clarifying questions about which lines would cover mediation services and whether the transfer would create deficits later in the year. Staff responded that, based on current projections, the transfers would not create immediate negative conditions for 2025 but that they would be used to eliminate an existing contracted-services deficit and cover the newly identified expenses. The hearing concluded the set of budget-transfer items after these clarifications; the transcript does not record a roll-call vote specifically approving each transfer.
Next steps: the agenda moved on after discussion; no formal, itemized vote on the listed transfers is recorded in the transcript.
