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District official previews phased roof replacements and four bids for Phase 3; board weighs timing and capital constraints
Summary
District staff presented a phased roof-replacement plan (Phases 1–4) and four bids for Phase 3, including a TeamCraft quote (~$1.45M); the board discussed whether combining phases would save money but agreed capital constraints and transfer obligations limit doing multiple phases now.
A district official outlined a multi‑phase roof-replacement plan at the Nov. 18 work session and presented four contractor quotes for Phase 3, which covers about 34,600 square feet. The board discussed timing, per‑square‑foot cost increases and capital constraints that make doing multiple phases at once difficult.
The director described the phased map: Phase 1 (26,680 sq ft) and Phase 2 (27,750 sq ft) are complete; Phase 3 is 34,600 sq ft and Phase 4 is about 32,500 sq ft. He presented four bids for Phase 3: TeamCraft at approximately $1,451,450; a second bid at about $1,643,000; a third bid near $1,336,000 that could not specify concrete-deck repair line items; and a fourth higher bid of about $2,300,000. The director noted TeamCraft has done the last two phases, offered continuity by guaranteeing the same crew and described warranty terms (two‑year warranty plus a 30‑year warranty after that period).
Board members raised whether bundling phases would yield savings. One member asked if TeamCraft could do sections 1–10 at once, noting per‑square‑foot increases year over year. The director agreed combining phases could be a cheaper option per square foot but said the district lacks the capital to do both now because pipeline-related receipts are being transferred to restricted accounts and there are other pending capital needs (paving and an unexpected gas-line repair at the high school estimated around $127,000 plus related bills).
The director said he would get more detail on contractor timelines and availability and return with more precise options for the board to consider at the Thursday meeting. He also noted related facility items were on the list for summer work, including courtyard landscaping and addressing a nonworking fountain, and said the Mullin Center basement water problem had been fixed over the summer but that scope verification on some drains might still be needed.
No formal procurement decision was made at the work session; administration will provide more detail and funding options at the next meeting so the board can decide whether to approve a single-phase contract or pursue a larger combined scope.
