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Board hears turf and track replacement update; no procurement action taken
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Summary
Superintendent outlined options and safety upgrades for stadium and indoor turf, noting increased costs, a new safety/drainage pad requirement, and that some infield materials can be about 40 degrees cooler than current black rubber; the board received the report and took no action.
Superintendent S3 updated the board Dec. 15 on the status of district turf and track projects but requested no action pending cost estimates.
S3 said the district's existing football-field turf has outlived its expected life and that modern installations typically include a safety/drainage pad under the turf. He warned trustees not to expect resurfacing to cost half of the original installation and emphasized that overall materials and labor costs have risen sharply since the district installed the field.
On heat and safety, S3 said the black-rubber infield on the current surface produces much higher surface temperatures; "the temperature on that coming off that turf is 120 degrees there about," he said, adding that newer infield materials offered by multiple vendors can be roughly 40 degrees cooler in high summer. S3 also noted the indoor facility's turf (installed in 2003) is long past typical replacement cycles and needs attention.
S3 reported he has spoken with multiple vendors (including Hellas and two other approved vendors) and that, depending on scope, combined procurement of turf, indoor replacement and track resurfacing could yield better pricing if done together. He said he has not yet received firm dollar proposals and therefore was not ready to recommend a contract. S3 also said he had not yet approached Diamond Bank about potential financial support but that the bank had participated in past projects.
No procurement motion or vendor award was made at the meeting; S3 said staff will return with price quotes and recommendations when available.