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Board reviews policies, fee changes and a ~$56,000 printing contract; employee handbook edits proposed
Summary
During agenda review, staff previewed second‑reading policies, an RFP award to Phoenix Printing for K‑5 math workbooks (projected ~ $56,000), proposed student fee increases (instrument rental from $50 to $100; family max $200), facility‑use limits on political activity, and substantive employee handbook changes (comp time, bereavement, dress/grooming).
Board staff used the agenda‑review portion of the special meeting to preview several items coming to the full board. Policy items a–e (including Policy 34‑20) had their first readings at prior meetings and are slated for second readings; policy 64‑70 (student records) will return with limited updates to clarify handling of electronic access and multifactor authentication.
Education‑for‑Employment: Staff said a full presentation will be brought to the board on June 24 summarizing CTE and career‑pathway experiences. The preview named CTE coordinator Erin Williams and school‑safety and culture coordinator Laura Stone as contributors.
Printing contract: Staff reported they went to RFP and recommended Phoenix Printing of Janesville for K‑5 Bridges and mathematics student workbooks. The RFP response landed near a projected $56,000; staff said a pending change to the district’s RFP threshold (proposed at $75,000) meant they chose to proceed now to avoid delays in materials arriving for the fall.
Student and recreation fees: Finance staff proposed raising instrument rental from $50 to $100 and establishing a family maximum (previously lower) of $200 per family; modest increases to some fine‑arts fees (band, color guard, KIPAC) were also discussed. Trustees noted several fees had not changed in a decade and expressed concern about keeping costs affordable.
Facilities use and political activity: Facilities staff described proposed language that would prohibit district buildings and properties from being used for political or partisan activities to align auditorium/field house rules with facility use guidance. Board members questioned how political activity would be defined and raised inclusivity concerns for community groups.
Employee handbook and AST agreement: HR staff (Mr. Neer) summarized handbook edits that move repetitive policy language into direct links to board policy, limit comp‑time carryover to five days (must be used in calendar year), shorten bereavement language from six months to three where appropriate, and clarify references to FMLA and tuition assistance (which requires board approval). The board confirmed staff engagement and personnel committee review of the changes.
No final votes on the contract or policies were recorded in the transcript during this special meeting; items were presented for awareness and scheduled follow‑up.
