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Commission reviews 2025 carryovers and new budget requests; questions some rollovers
Summary
Finance staff presented purchase orders and project requests that remain from 2025 and recommended automatic rollovers for encumbered POs; commissioners discussed policy fixes for future budget cycles and asked for more detail on a $131,000 boiler request and flood‑control project items.
Finance staff reviewed a list of purchase orders and department requests that were approved in 2025 but not completed; many of those encumbrances will roll into 2026 automatically unless canceled.
Staff said the front page of the list reflects 2025 purchase orders that were issued but not completed and that those items are automatically carried into the 2026 budget. Items on a second list were approved in 2025 but not yet encumbered with purchase orders; those require commission action to roll over.
The commissioners debated whether departments sufficiently included unfinished projects in the 2026 budget requests. Finance staff and commissioners agreed to tighten the budget‑hearing process so departments make clearer rollover requests in October so the commission can include them formally in the 2026 budget.
Specific requests discussed included a sheriff's office boiler that carries a new quote of about $131,000 (the department had originally requested $100,000) and flood‑control line items tied to regional retention and repair work. Commissioners asked for more detail on the flood‑control requests and directed staff to revisit those items when additional information is available.
Next steps: finance staff will roll eligible encumbered purchase orders into 2026, follow up with departments on unencumbered rollover requests, and return with clarified flood‑control and capital details for commissioner approval.
