Staff reports mid‑project reconciliations and sets aside funds for high‑school summer work

Staff briefed the committee on recent bid results and a mid‑project reconciliation that adjusted savings projections and helped free funds for upcoming high‑school summer work.

Presenter (S2) described a mid‑project reconciliation at the middle school that raised prior savings estimates (staff cited amounts in the multi‑million‑dollar range) and said the district pulled certain high‑school funds aside to avoid double‑counting. Staff identified a figure in the discussion of about $1.12 million as a reconciliation amount available beyond contingency savings and said they expected to set aside roughly $1.2–$1.3 million for summer 2026 high‑school work.

Staff said they will present specific subcontractor awards (plumbing, electrical and mechanical were named) at the next board meeting for approval and that they had taken bids last Thursday. Presenter (S2) said the construction timeline would start in June with completion targeted in August, noting coordination will be required to avoid interfering with softball/other field use.

Committee members and staff discussed how the district's guaranteed maximum price structure with subcontractors passes savings back to the project and ultimately to the district. Staff said further details and subcontractor names would be added to next Monday's board packet so procurement and materials orders can proceed.

Next steps: staff will provide the board with subcontractor award names and detailed budget slides at the next meeting; construction procurement and scheduling will proceed once contracts are approved.