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Tazewell County staff say circuit clerk service counter will cost about $47,000; no competitive bids reported for item 9IP2605
Summary
County staff told the board that replacing the circuit clerk's service counter is expected to cost $47,000 — more than the FY26 capital-plan line — and said no competitive bids were solicited for the related agenda item, which was moved by Mr. Crawford; the transcript does not show a final vote on that item.
A staff member told the Tazewell County board that a replacement service counter for the circuit clerk will cost $47,000 and exceed the amount allocated in the FY26 capital plan, so the county is seeking board approval to proceed.
"It is over the capital plan budget cost of 47,000, which is in the fiscal year 26 budget," said the staff member, introducing the resolution to begin the purchase and noting contingency funds are available in the fund.
Board members pressed staff for background on earlier approvals and prior increases. A committee member asked whether the board had approved an increase last year, noting figures tossed out in the discussion included roughly $19,000 and about $42,000–$45,000; staff said they did not have the earlier records on hand to confirm the prior amount.
The committee member said the cost "seems like a crazy amount," and urged frugality; staff replied they expected the project might come in a bit under the stated figure but could not guarantee that.
Later in the meeting the chair announced a motion for agenda item 9IP2605, saying the motion was made by Mr. Crawford. When asked whether the county sought competitive bids for the item, the staff member said, "We did not, actually. We worked with PJ Hair ... and Benchmark to construct and design this particular project." The staff member also confirmed Benchmark is associated with BJ Harrolds.
The provided transcript records the motion for item 9IP2605 but does not include a recorded vote or final outcome for that motion in the excerpt provided. The consent agenda vote recorded earlier in the meeting passed by voice vote.
The matter will return to the board record for a formal action if and when a vote on item 9IP2605 is taken in a later segment not included in the supplied transcript.
