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Committee backs recommending flexible part‑time option for deputy clerk role
Summary
The committee recommended that the board allow flexibility to hire either a full‑time deputy clerk or two part‑time employees for front‑desk, accounts receivable and communications duties. The recommendation passed on a voice vote; pay would remain within the existing pay class (approx. grade 21–24).
Committee members unanimously recommended the board approve flexibility to advertise the deputy clerk/administrative assistant position as either a full‑time role or two part‑time positions to broaden the candidate pool.
The clerk’s department (S4) explained the vacancy and proposed running both full‑time and part‑time recruitments simultaneously to assess applicants, noting duties would include phone coverage, front‑desk reception, accounts receivable, and social‑media/newsletter work. S4 said advertising part‑time options could attract early retirees, parents seeking daytime work, or candidates focused on communications duties.
Committee members asked about compensation and whether splitting the role into two part‑time hires would exceed the existing budgeted pay class. Staff (S6) said pay would remain within the current pay class—approximately grades 21 to 24—and that even two part‑time hires should not exceed what was budgeted for the position. One member observed that if the village needed to attract candidates for split shifts, market pay might need upward adjustment, but staff said they would remain within budgeted classifications.
S8 moved that the committee recommend the board give the clerk flexibility to hire a part‑time deputy clerk/evans support specialist; the motion was seconded and carried by voice vote.
Next steps: staff will advertise the position(s) and report applicant responses and any recommended pay adjustments back to the committee.
