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Auditor reports FY23-24 findings to South Lane board; recommends strengthened controls
Summary
Holly Rogers firm audit manager presented the FY23-24 audit: a clean opinion with a GASB disclosure caveat, several routine recommendations (fidelity insurance, segregation of duties, I-9 completeness, student-body receipts, debt reporting) and corrective items already addressed during the audit.
David Bledsoe of the audit team presented the district—s fiscal 2023-24 audit, explaining the audit covered the July 2023 —through June 2024 fiscal year and included three components: financial statements, compliance with Oregon minimum standards and the federal single audit for federal programs.
Bledsoe said the auditing team issued the same opinion as the prior year with one documentation caveat related to implementation of a GASB standard on subscription/contract disclosures; he characterized this as largely a documentation exercise that many districts find time-consuming and of limited operational value. The auditor identified several recommendations and findings: fidelity insurance coverage thresholds (state collateralization limits), IT controls and segregation of duties, I-9 forms that were incomplete or missing in some personnel files, reporting and classification of some long-term debt (capital appreciation bonds), and procedural items for student-body receipts and bank reconciliations. He noted one-off issues tied to the district—s midyear accounting-system conversion (eFinance to Infinite Visions) were corrected in the final statements.
On federal programs, the auditor flagged items in the special education (IDEA) cluster: missing biannual certification documents in HR for a small number of staff paid from special-education dollars and an instance of payroll allocation that did not perfectly match program time reporting. Bledsoe said these were not material dollar items but required reporting under federal rules. He recommended practical steps: consider moving small custodial accounts (PTA, staff enrichment) to separate EIN accounts, strengthen bank reconciliation dating/secondary review, and review payroll records against bargaining agreements to ensure classification consistency.
Board members asked whether auditors provide recommended fixes; Bledsoe confirmed the board letter includes recommendations and he offered to work with district staff on implementation. The board accepted the presentation and asked staff to follow up on recommended compliance and reporting items.
No formal motions to accept the audit opinion were recorded in the public transcript beyond the presentation and Q&A.
