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Clay County school board approves PTO, facility bids and safety contracts; moves forward on director search
Summary
The Clay County School System board on Nov. 14 approved a Salina K-8 PTO, authorized bids for a CTE building with two roof options, awarded an HVAC replacement under a $10,000 TVA grant, approved an asbestos investigation under a Bragg grant, and advanced the director-of-schools application process.
The Clay County School System board on Nov. 14 approved a package of routine and facilities items and agreed to advance its search for a director of schools.
Board members unanimously approved formation of a parent-teacher organization for Salina K-8 after parents described plans for fundraising and student activities, and the board reviewed the group’s proposed membership and paperwork. "We just have noticed Hermit Springs has a great PTO program," a parent told the board, urging similar activities at Salina K-8.
The board also voted to request construction bids for a proposed career and technical education building at Clay County High School, asking staff to solicit two options: the planned shingle/asphalt roof and a higher-cost 24-gauge standing‑seam metal roof that the design consultant said would be more durable but costlier. Mr. Lynn moved to seek bids for both roof options and Mr. May seconded the motion; the board approved the request for bids and expects to review bids at the next meeting.
On facilities maintenance, members approved awarding the replacement of an HVAC unit at the Salina gym to Rich's Heating and Cooling. The board said a Tennessee Valley Authority grant of $10,000 will partially fund the unit; because one quote fell below the board’s $25,000 informal‑procurement threshold, the board approved the contract without a full architect-led bidding process.
The board approved a services agreement to carry out asbestos investigations at several district sites, including the old Kim School, under a state Bragg grant. District staff said the grant will cover the cost of the investigation, and the selected environmental firm was described as experienced in meeting the grant specifications.
Administratively, the board reviewed applications for the director of schools. The packet included a letter from Miss Monroe expressing her desire to remain under her existing contract, which the board noted runs through June 30, 2027. The board reported receiving six applications for the position and moved to advance the application process toward interviews.
The board approved a routine annual patient‑and‑family‑centered care services agreement with Vanderbilt University Medical Center and also adopted Revised Policy 4.6 on second reading. The board approved a slate of volunteer and nonfaculty coaches for the 2024–25 school year and accepted the 2024–25 accountability report (retroactive to Oct. 31, 2024).
During reports, a school leader said chronic absenteeism is down this year and highlighted recent events and student activities, including a Beta Club trip to Nashville and a literacy night planned for Dec. 3. Rob, introduced by the chair, thanked the board as he finishes his contract and invited the community to a Clay County High School football playoff game: "Come if you can."
The meeting ended after a motion to adjourn by Miss Weir that passed by voice vote.
