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Council approves change order after ‘Pandora’s box’ of soft spots found on CityView Drive
Summary
Council approved Change Order No. 01 for the 2022 Street Maintenance project after staff reported uncovering far more soft-spot repair than estimated; the contractor Kilgore Company was credited for having capacity to complete the work and council supported doing a comprehensive repair rather than a patch job.
Council members voted to approve Change Order No. 01 for the 2022 Street Maintenance project, a decision staff said was driven by unexpectedly large quantities of soft-spot repairs uncovered when pavement was pulled from CityView Drive and Aspen Grove Drive.
The change order, presented by Barker, covers additional excavation and replacement of unstable clay with structural fill, and increases the project cost beyond the original estimate. “When we pulled off the top and opened up Pandora’s box, we realized that we’re gonna far exceed our estimate of quantities on soft spot repair,” Barker told the council, and said staff chose to repair the sections fully rather than leave them likely to fail again. He said Kilgore Company had the manpower and equipment required to complete the scope.
The move drew support from council members who said a full repair will avoid repeated work and future disruption. One council member noted that failing to fix the upper portion properly would have led to additional, longer disruption when the lower work proceeds. Another said residents expect a right and lasting repair for the investment being made.
The resolution (22-51) was introduced and seconded and passed by voice vote. Council did not provide a numeric roll-call tally in the public record; no recorded vote names were attached to the motion in the transcript.
The staff presentation and council discussion made two practical points: staff considered other contractors inadequate for the unexpectedly enlarged scope, and the city is investing now to avoid repeat repairs. The action authorizes the change order and allows the contractor to proceed toward final walkthrough and punch-list work noted by staff. The council did not specify exact additional dollar amounts in the motion text during the meeting; Barker described the costs as “far exceeding our budget for this year’s street pavement.”
What happens next: staff said a walkthrough is scheduled next week to identify remaining spots that require resolution before final acceptance.
