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Mount Clemens approves $15,860 contribution to regional youth program after requiring attorney-signed agreement
Summary
The commission approved a motion to participate in Advancing Macomb’s ‘Breaking Barriers to Play’ recreation coalition and to authorize $15,860 of general-fund support plus previously allocated CDBG funds, with the expenditure conditioned on an acceptable MOU or contract approved by the city attorney.
The Mount Clemens City Commission voted to participate in Advancing Macomb’s ‘Breaking Barriers to Play’ program and authorized $15,860 from the city’s general fund to support the effort, in addition to Community Development Block Grant funds previously raised in the packet. Commissioners required that the expenditure be subject to an acceptable contract or memorandum of understanding and that the city attorney approve the agreement before funds are released.
The proposal, presented in the packet, asked Mount Clemens to provide $15,860 in general-fund support and to allow use of city parks and facilities as part of a coalition that would provide recreation programming 40 weeks a year. The motion referenced CDBG funding in the packet; during discussion administrators cited a figure of $6,008.90 already allocated in CDBG funds while the motion text referenced $6,890. Commissioners flagged the numeric inconsistency and asked for clarity in the final agreement.
Commissioners pressed for contract protections and insurance arrangements before approving funds. One commissioner asked who would be responsible for drafting the contract and who would serve as an “anchor” partner responsible for booking and oversight. “I would see that we need a contract … who is going to be responsible at our end to administer this and work with Advancing Macomb,” a commissioner said during the discussion. Administration replied the city attorney would draft or review an MOU or agreement once Advancing Macomb provides a standard contract used elsewhere.
Several commissioners raised concerns about liability and the need for certificates of insurance naming the city as an additional insured for programs that use city facilities. Administration noted past practice with other community partners — including hold-harmless and indemnification provisions, and insurance requirements naming the city as additional insured — and said those provisions would be included in the agreement.
The commission amended the motion to make approval subject to an agreement acceptable to the city attorney, and then voted to approve the amended motion. The consent to proceed was unanimous.
What happens next: Administration will receive the contract or MOU from Advancing Macomb, the city attorney will review and approve it, and the city will release funds and allow facility use under the agreement’s terms.
Reporting note: Article quotes and attributions are limited to speakers recorded in the meeting transcript.
