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Leon Valley council approves three‑year extension of MyGovernmentOnline permitting contract
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Summary
Council voted to extend its MyGovernmentOnline (MGO) permitting contract for three years to maintain permitting continuity; staff said the system provides real‑time inspections, unlimited document storage and a dedicated vendor contact, though speakers cited different budget figures during discussion.
The Leon Valley City Council approved a three‑year extension of the city's contract with MyGovernmentOnline (MGO) on March 3, citing continuity for permitting and the work already completed to migrate documents into the system.
Planning and Zoning Director Michael Gallardo (speaker 2) told the council MGO aligns with the department's needs, highlighted a 2024 document module that allows large plan uploads, and said the system streamlines inspections and document retrieval. "We are probably about 85 to 90% complete with getting all of that in there," City Manager Dr. Caldera (speaker 9) said of scanned documents tied to Leon Valley addresses.
Councilors pressed budget details. Gallardo said planning anticipates using about $6,600 annually for the module while the city has budgeted roughly $15,000; when asked about a three‑year extension one council member asked whether the figure would be "25,600 times 3," and staff confirmed that figure as the annual rate discussed during the meeting. Councilors noted the city can terminate the contract in writing if future price increases are unacceptable and that implementation costs to switch vendors would be substantial.
Councilor Campos moved, and Councilor Mersch seconded, a motion to approve agenda item 10.2 (the MGO extension). The motion carried on a voice vote.
Why it matters: Staff said keeping the incumbent avoids redoing years of document uploads and reduces disruption during ongoing housing developments; council framed the vote as a fiscal and operational trade‑off between continuity and vendor cost increases.
Next steps: The contract will remain with MGO under the extended term; staff said they retain termination options and will address any future fee increases through the budget process.
