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South Pasadena council adopts midyear budget adjustments and five‑year forecast
Summary
Council received a midyear budget report and a five‑year general fund forecast, approved revenue and expenditure adjustments (including plan‑check and permit revenue and several expenditure reallocations), and directed staff to continue twice‑yearly forecasting and improved capital accounting.
The South Pasadena City Council on March 4 received the FY25–26 midyear budget review and adopted recommended midyear adjustments and a five‑year general fund forecast intended to guide the upcoming budget season.
Finance staff presenter Will (staff name used in the packet) told the council revenues year‑to‑date were approximately 34% and expenditures approximately 45.8% of budgeted amounts, with property tax and sales tax near multi‑year averages. Staff proposed revenue adjustments reflecting higher plan‑check and building‑permit receipts tied to approved projects and recommended expenditure adjustments for employee benefits, temporary staffing in finance, credit‑card processing fees and accounting treatment for a vehicle lease in the police fund.
Council discussion focused on timing of franchise and other non‑government payments, a proposed change to move capital projects off fund 400 into separately tracked capital ledger accounts for transparency, and establishing internal service funds to more systematically budget for vehicle replacements, self‑insurance and deferred maintenance. Council members praised the staff for clearer reporting and asked that the new monthly budget report format be adopted going forward.
A motion to adopt the staff report and the resolution approving the midyear adjustments passed by roll call vote (unanimous). Staff said the forecast will be updated twice yearly, with a more substantive update expected in September as budget adoption proceeds.
The council also directed staff to explore consolidating credit‑card processing across departments and to continue implementing the Springbrook financial system upgrade to improve cashiering and vendor reconciliation.
