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Council approves multi-year grounds‑maintenance contract with Southern Grounds Maintenance
Summary
After questions about procurement and evaluation criteria, the council approved awarding city mowing and grounds maintenance for facilities, trails and medians to Southern Grounds Maintenance under an RFP process; the contract includes annual renewals up to five years.
The Longview City Council approved a resolution awarding mowing and grounds-maintenance services for city facilities, trails and medians to Southern Grounds Maintenance following a competitive RFP process.
John Albertson (speaker 16) said the city performed an RFP that weighed work plan, experience, equipment and cost; the chosen vendor was not the lowest price but was selected for readiness and qualified equipment. Councilors pressed for clarity: why the selected proposal was not the low bid, how long the contract runs, and whether council will see renewals. Staff said the contract is issued with a one-year term and up to four one‑year renewals (a potential five-year maximum) and that city staff will annually review contractor performance and can decline to renew.
The contract amount discussed was approximately $858,000 (mentioned during council Q&A) and staff said they adjusted scope (removed five mowing cycles) to keep costs within the current budget.
Council voted to approve the contract and directed staff to monitor contractor performance and report annually.
Next steps: staff will execute the contract and manage annual performance reviews; council retains authority to decline annual renewal.
