Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the ERP Transition topic
No spam. Unsubscribe anytime.
Auditor’s office says Munis transition is priority but staffing and capacity slow rollout
Summary
Councilors pressed the auditor’s office on the transition from Eden to Munis for county financial systems; staff said roughly $700,000 is budgeted for implementation costs (staff time, training and coding) but that vacancies and project management capacity are the primary constraints.
San Juan County councilors on Dec. 1 pressed auditing staff for firm timelines and funding details on the county’s planned transition from Eden to Munis, the enterprise resource planning system the county plans to adopt.
Natasha (auditor-level staff) told the council the line item shown in the capital plan does not include software licensing, but rather implementation costs such as staff time, training and project management. "This actually does not include any of the software itself... This is just implementation costs," the auditor-level speaker said. Heather Lee, Chief Deputy Auditor, confirmed $693,110 was reserved in capital reserves for the Munis transition in 2026.
Council members questioned whether the remaining funds could be used to contract out project management or temporary capacity. Council member Fuller urged cross-departmental support and said the transition "has to happen inevitably." The auditor-level speaker said outside consultants had been used for parts of the work and that what’s missing is dedicated, consistent capacity inside the organization to complete the chart of accounts and training needed to make the system fully operational.
Staff told the council they will capture staff time via project coding so implementation wages can be charged to the project, and that IT software licensing will be handled by the IT budget. Council members recommended identifying a full-time project manager—either contracted or county-hired—to coordinate the multidepartment transition.
The council did not take formal action on the Munis line item at the hearing, but members asked staff to return with clearer accounting of how implementation costs will be charged and whether additional one-time funds are needed.
