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York County approves online property record card and website but declines public personal-property listing
Summary
After a detailed presentation by the county assessor, commissioners approved two Vanguard services — an attached property record card and a public-facing website — and declined to publish personal-property returns publicly, citing privacy and access concerns; contract terms and annual costs were discussed.
York County commissioners approved two vendor agreements to modernize the county assessor's public records and mapping services, and rejected a third proposal to make personal-property returns publicly searchable.
Assessor Kurt presented three Vanguard proposals: (1) a property-record-card attachment to the parcel map (quoted $2,700 annually), (2) a public-facing records website with search and sales/records functionality (quoted roughly $11,900 divided by three years, annualized at about $3,966.67), and (3) a personal-property module to allow online personal-property returns (quoted as $1,650 over three years). Kurt said Vanguard would provide the services at no charge from the sign date through November and then bill annually thereafter.
County Attorney Chris flagged typical contract language risks — vendors sometimes include one-sided termination clauses — and recommended the county use the full one-year term before deciding to renew. Commissioners discussed privacy concerns about making personal-property returns easily searchable on the public web and whether internal office access would remain unchanged.
After discussion, the board moved to approve the property record-card agreement and the public website agreement (annualized figures discussed), and voted not to enable public personal-property search at this time. Commissioners said the agreements will be billed from November onward and the assessor will include the costs in the next budget cycle.
The assessor said the website would improve public access to parcel-level information, photos and sketches and help staff during equalization and protest periods by enabling quick weekday lookups; commissioners asked the assessor to confirm precise annual fees and contract termination language before final billing.
