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Committee recommends award for Lincoln Rescue Station roof; paperwork lists slightly different 'not to exceed' amounts
Summary
The purchasing committee recommended awarding a roof-replacement contract for the Lincoln Rescue Station in Albion to M Barbosa and Sons. Staff cited two roof areas and a pending insurance claim; paperwork showed a 'not to exceed' $44,003.25 but the motion named $44,325.
The purchasing committee recommended awarding a contract for roof work at the Lincoln Rescue Station in Albion, with committee paperwork listing a 'not to exceed' amount of $44,003.25 and a committee speaker later naming $44,325 as the award cap.
Chair introduced the RFP for the Lincoln Rescue Station roof replacement. A staff member said the building has two distinct roof areas—a shingled asphalt section that had an emergency repair earlier in the year and a flat membrane that is not yet leaking but needs replacement. The staff member said bids received exceeded the amount previously approved at the financial town meeting; the town is awaiting an insurance claim outcome that may cover the difference.
The chair read the 'not to exceed' figure of $44,003.25 from the paperwork and asked for a motion to recommend awarding the contract to M Barbosa and Sons. A committee member moved to award the Lincoln Rescue Station roof replacement to M Barbosa and Sons with an amount cited as not to exceed $44,325; the committee recommended the motion and passed it by voice vote.
The transcript records both figures; the insurance claim amount and final council action will determine whether both roof areas are completed or whether the town proceeds with the asphalt roof only. The recommendation will be forwarded to the council for final award.
