Board reviews policy updates including AI usage, student representative guidelines and heat safety for athletes
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Summary
The policy review committee brought four policies to the board: updates to the Acceptable Use Policy to address AI and security, revisions to student representative policy to match VSBA language and mentoring, and a new heat‑safety policy for student athletes aligned with recent laws.
The policy review committee presented four policies for board consideration. Dr. Poole said updates to the Acceptable Use Policy (AUP) and related policy language (GAB IBA) include guidance to support the increased use of artificial intelligence, with a commitment to responsible and ethical implementation and security updates for division‑issued accounts.
The student representative policy (policy BBBB) was brought up with language aligned to the Virginia School Boards Association (VSBA) and clarified that the board clerk and chair will mentor the student representatives. Committee members and board members discussed improving how student voice is solicited and how representatives are selected and supported; the superintendent offered to bring implementation lessons and advisory‑group options from his prior experience to help structure consistent representation.
The policy package also includes a new student athlete extreme heat safety policy (JJAG) to align administrative practice with new state laws; administrators said the division has followed the law since July and is now bringing formal policy language to the board.
Board members asked clarifying questions about which school staff monitor athletics on hot days (athletic directors working with coaches and senior coordinator of athletics) and discussed drafting regulations to implement or refine the student‑representative policy. The board will consider the policies at a future meeting on March 18.