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City manager reports audit deficiencies corrected, cites cross‑training and faster bank reconciliations
Summary
City Manager Don Johnson, reading an audit response from Cliff Mason, reported that year‑end closing deficiencies, segregation‑of‑duties concerns, and prior untimely bank reconciliations have been addressed through staff changes and cross‑training; bank reconciliations are now completed within 72 hours at month end.
City Manager Don Johnson reported on July 6 that an audit response prepared by Cliff Mason addresses three prior deficiencies: year‑end closing adjustments, segregation of duties, and untimely bank statement reconciliations.
“Presently, I’m pleased to state that all three of the noted deficiencies have been reviewed and corrected, were deemed reasonable and necessary,” Johnson said, reading Mason’s submission. He noted the city revamped duties within the treasurer’s office and prioritized cross‑training because staff do not have prior government accounting backgrounds.
Johnson said the material issues encountered in the 2019 closing have been corrected, staff have improved oversight, and bank statements are now reconciled, reviewed and corrected within 72 hours at the end of the month. He also said the city reduced reliance on outside consulting hours from Plant Moran while retaining some outside professional help for audit schedules and mandated reporting.
Commissioners praised staff for their work under difficult circumstances. One commissioner singled out Mary Anne Ross and Laurie Holland for their efforts, noting staff have worked hard despite limited formal training.
Next steps: staff will continue cross‑training and complete remaining audit schedule work; any outstanding items requiring consultant assistance will be addressed as needed.
