Council authorizes sole‑source agreement with PCG for Medicaid ambulance-reporting services
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Summary
The council approved a sole‑source agreement with Public Consulting Group to compile and submit Medicaid‑eligible ambulance transport reports; PCG will be paid 15% of recovered reimbursements with an annual not-to-exceed of $600,000 and a contract term through Dec. 31, 2028.
The Las Cruces City Council authorized a contract to engage Public Consulting Group (PCG) to compile data, prepare reports, and submit claims for Medicaid‑eligible ambulance transports on behalf of the Las Cruces Fire Department.
Virginia Barela (Financial Services) said the agreement replaces an expired contract with PCG and described the scope: PCG will compile eligible transports, prepare and submit required reports to state agencies, and ensure documentation and reporting align with applicable statutes and privacy rules. She said the agreement is a sole‑source procurement allowed under the municipal code.
Fire Chief Mike Daniels provided context on ambulance operations: the fire department recorded 3,852 transports in calendar year 2024, with an estimated full cost per transport of $3,415.53 for a total estimated cost of about $13,156,609.33. Daniels said the city’s recoverable Medicaid‑related reimbursement for calendar year 2024 totaled just over $2.2 million (approximately $2.3 million). "What this program does is...prepare the reports so we can receive reimbursements," Daniels said.
Under the approved agreement, PCG will receive 15% of whatever reimbursement is collected, and the contract carries an annual not‑to‑exceed amount of $600,000 and a term through Dec. 31, 2028. Councilors asked whether the city could eventually bring reporting in‑house; Daniels said at present the specialized work is being done by providers statewide and that building in‑house capacity may not be justified immediately. The council approved the resolution by roll call.
