Committee reviews revised procurement card manual after switch to Wells Fargo

The Audit & Finance Committee reviewed a revised procurement card manual that reflects CCSD’s completed conversion from Bank of America to Wells Fargo for p‑card services.

Mister Prentice explained the switch moves the district from a largely paper‑based monthly statement and interoffice routing process to a digital expense management application. He said transactions will now appear in an app that can attach receipts automatically, suggest coding, and push approvals to supervisors electronically. "With Wells Fargo, we use an application through smartphones or on the computer, and all users have an expense management app where they can take photos or scan the receipt in," Prentice told the committee.

Prentice also described a restructured procurement team: the prior single p‑card administrator and technicians were replaced by three procurement analysts who cross‑train to ensure continuous coverage, and a ticketing system will log and track inquiries. Committee members asked why Wells Fargo was selected rather than a credit union; staff said Wells Fargo is the district’s treasury provider and its offering compared favorably to the state contract alternatives and provided comparable rebates.

This item was informational; committee members had no objections and staff said the manual changes reflect the new workflows and approval timelines.