Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Special Events Policy topic
No spam. Unsubscribe anytime.
Mayor Borglien seeks shorter timeline for elected-official events, directs staff to revise policy
Summary
City Manager Sargent outlined a proposed special-events policy and Mayor Borglien won consensus to remove a 90-day filing requirement, with staff to set a practical deadline consistent with the city's 48-hour agenda rule (proposed: one business day before final agenda).
Mayor Borglien and city staff discussed revisions to a proposed special-events policy at a Feb. 10 workshop of the City of North Lauderdale commission.
City Manager Sargent told the commission the draft defines three event types — official city events, official elected-official events and unfunded elected-official events — and would require events to come before the commission for approval so the city's funding, equipment use and insurance responsibilities are clear. "So what we're trying to do through this policy is establish a protocol where, all events would come before the commission, for approval," Sargent said.
Borglien asked staff to remove language that would require community-focused events to be "approved by the city commission" and to strike a provision that asked elected officials to submit event details "at least 90 days in advance." He said those requirements were too rigid and asked for a more workable standard. "I would like to remove where it says approved by the city commission," the mayor said, and he proposed replacing the 90-day rule with a reasonable deadline.
Commissioners asked how to define "reasonable." Sargent said the city must meet the 48-hour agenda-publication rule and proposed a practical approach: require submission at least one business day before the final agenda is published so staff can include items for the Thursday posting. "It would now read city manager and city clerk, in a reasonable period of time''we would take reasonable period of time so that we're in compliance with the 48 hour rule," Sargent said. The revised language under consideration would require materials to be submitted early enough to appear on the final agenda rather than imposing a 90-day advance notice.
The commission did not hold a formal vote during the workshop; members indicated they had consensus for the direction to amend the policy and return a revised draft for formal consideration. City staff are to prepare language that implements the practical deadline and clarifies which events require commission approval and which do not receive city resources if unapproved.
The commission will consider the revised policy at a future meeting for formal adoption.
