Clerk opens bids for Montezuma County pavement assessment; some submissions omit prices

Montezuma County procurement staff opened bids for a pavement condition assessment and management plan and read aloud the prices submitted by most firms, while noting that a few packages did not include dollar amounts.

The Clerk announced AJ Wassenaar Inc.’s proposal with a fee of $40,120 and an optional additional service request fee of $20,250. The Clerk continued through a list of other bidders and reported the amounts: Jones and DeMille Engineering, $45,000; Michael Baker International, $95,000; Go West USA Inc., $58,104; Nurxson, $170,000; Quality Engineering Solutions, $75,000; Roadway Asset Services, $99,808; and Stantec Consulting Services Inc., $83,970.

When staff opened the packet from Applied Research Associates, they reported there was no cost listed in the submitted documents. “I’m not seeing a cost on here anywhere,” the Clerk said, describing the file as containing qualifications and references but no clear price. Staff also identified at least one other submission (Tiger Eye Engineering) where the available documents appeared to be qualifications or references without an associated bid amount.

Procurement staff said they will evaluate the received materials and forward the bids to the county commissioners for review and selection. “So we will go back, evaluate them, and…we’ll send them off to the commissioners,” the Clerk said, indicating the next step is a formal review by elected officials.

The session focused on recording and verifying the submitted materials rather than on discussion of scope, evaluation criteria, or contract terms. Staff did not state any timelines for award, the scoring or weighting criteria, or a projected contract value beyond the amounts read from the bid submissions. Those details were not specified in the bid-opening record and will need to be confirmed when the packages are evaluated by county decision-makers.