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County authorizes three‑year Everbridge alerting contract to lock in pricing
Summary
The Montezuma County 9‑1‑1 Authority approved appropriating $29,916 to secure a 36‑month Everbridge alerting contract, aiming to stabilize annual alerting costs; staff noted procurement and appropriation conditions for multiyear deals.
The Montezuma County 9‑1‑1 Authority voted to appropriate $29,916 to secure a three‑year Everbridge subscription that county staff said would lock in alerting costs for 36 months.
Lauren explained the vendor’s pricing options: a single year would cost $9,960.76, while prepaying or committing to a 36‑month contract would be $29,916.36. “If we pay for 36 months, it would cost us $29,916.36,” she said, and recommended the multiyear lock to protect against future price increases.
Speaker 6 cautioned that multiyear contracts require either appropriation of all funds at the outset or contract language that permits termination if future budgets are not appropriated. “One is that all the money for the duration of the contract would need to be appropriated at the outset, or that contract would have to have some language in it that would allow termination of the contract essentially if funds were not appropriated in later years,” the staff member said.
The board agreed the contract language met procurement requirements as presented and moved to appropriate $29,916 for the three‑year Everbridge contract; the motion passed when the board voted in favor. The transcript does not record a precise vote tally.
Staff said the payment schedule requires payment within 30 days of the invoice and that administrative steps would follow to finalize contracts and ensure the county’s appropriations and contract clauses comply with procurement rules.
