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District audit finds no material weaknesses; financial profile places district in 'review' category
Summary
A staff presenter reviewed the annual audit and financial report for Mendota CCSD 289, saying auditors found no material weaknesses, the district's state financial profile score was 3.1 ('review'), and the report includes a debt‑repayment schedule and per‑pupil calculations.
A staff member reviewed the district's annual financial report and walked the board through the audit highlights, internal controls and the state financial profile. "In this year's audit . . . we did not identify any deficiencies in internal control that we consider to be material weakness," the presenter said, summarizing the auditors' findings.
The presenter explained the auditor's role: to check numbers, confirm processes and report findings. He showed the board where to find the key figures in the bound annual financial report, including a highlighted $945,000 figure that ties to the audit comparison and a calculation of the district's M289 index and cash balance.
On the state financial profile, the presenter said the district's score is 3.1, which places it in the "review" category. He noted the primary reason the district is not in the top tier is how construction spending is recorded, and suggested an amended budget moving some construction spending to a capital fund could improve that metric. He also pointed the board to the debt‑repayment schedule in the notes for multi‑year context.
Board members asked about the audit firm and the accounting basis. The presenter said this is the district's second year with the current firm and explained the district reports on a cash basis (rather than an accrual basis) and uses internal checks to mitigate separation‑of‑duty risks in a smaller organization: "In a perfect accounting world, all of the processes to do with how money is handled would be broken apart by eight or ten different people," he said, "so we always put in a system of checks and balances."
Members asked about tuition waivers and the per‑pupil tuition calculation; the presenter said tuition charges for nonresident students are rare and would be prorated, and invited members to review the report and email questions. The transcript shows a motion to approve an annual report (written in the transcript as the "annual pregnancy report"); the record indicates the motion was seconded and carried by assent in the excerpt but does not include a detailed roll call tally in the provided segment.
The presenter encouraged members to contact him with follow‑up questions about any line items in the audit or notes.
