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Commissioners ask staff to verify plats before adding Fairway Pines roads to HUTF inventory
Summary
Commissioners discussed a GIS-driven update to the county’s Highway Users Tax Fund (HUTF) inventory and agreed staff should verify plat dedications before listing four Fairway Pines roads as ineligible. County counsel warned against claiming funding for roads not accepted for public maintenance.
Chair opened the Jan. 28 work session with a review of the county’s Highway Users Tax Fund (HUTF) street inventory and GIS maps and turned the presentation to county GIS staff.
Chase, a GIS specialist, said the Fairway Pines Homeowners Association asked that Red Fox Lane, Bear Cub Drive, Cottontail Lane and Black Bear Way be added to the county HUTF spreadsheet and shown as ineligible for state HUTF funding. ‘‘There’s some possibility that it might make the process simpler for Fairway Pines down the road,’’ Chase said, adding that the county would not be asked to maintain the roads and the segments would be marked ineligible.
County Attorney Casselli cautioned that the state statute for HUTF ties funding eligibility to ‘‘open, used and maintained county roads’’ and that claiming funding for roads not accepted for maintenance by the county or a public entity carries risk. Casselli advised against claiming the funding until the county and any future metro district have a pass‑through MOU or the roads have been accepted via petition or deed. ‘‘I would advise against putting these on until … we have a pass‑through MOU,’’ Casselli said.
Commissioners and staff reviewed historical mapping work—an early 2009 transportation draft, a 2012 PAG (Public Access Group) map and the 2014 official county road map—that the county uses to align the HUTF table with GIS lines. Jeff in GIS described how the inventory and map work evolved into tabular HUTF reports used to compute lane miles and other state inputs.
After discussion the board gave clear direction: staff should not add the Fairway Pines segments for signatures or final submission until they verify whether the plats contain dedications to public travel (public right of way or dedication to the county). If the plats show public dedication, staff may return the segments to the HUTF table but mark them ineligible for funding until the maintenance/acceptance question is resolved.
Next steps: GIS and land‑use staff will check recorded plats and other acquisition documents, confirm dedication status, and bring verification back to the commissioners before any formal action or signatures. Commissioners were reminded that HUTF deliverables are submitted to CDOT in early February, so the matter could be carried forward if verification is not completed in time.
