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IT board removes mandatory AI‑labeling requirement from city policy
Summary
After discussion about enforceability and existing monitoring tools, the board voted unanimously to remove a policy clause that would have required staff to label AI‑generated content, while keeping other AI safeguards in place.
Waukesha City’s IT advisory board voted to modify the AI Acceptable Use Policy by removing a clause that would have required staff to mark AI‑generated content.
Chris explained staff and the city administrator had concluded there is no practical way to police a requirement that all AI‑assisted content be labeled, and that existing controls—blocking unsafe cloud apps, Microsoft Copilot and Defender dashboards, and staff training—provide more effective oversight. "We really don't have any practical way to monitor or police this rule," he said, arguing that labeling minor uses such as grammar checking would be impractical.
Board members discussed the difference between content created largely from a prompt and content that is 'augmented' through editing or grammar checks: one member said the distinction matters for disclosure, while others said self‑reporting would be unreliable and enforcement infeasible. The board agreed to retain other safeguards in the AI policy, including prohibitions on using AI for certain employment decisions and requirements to verify data used with AI tools.
A motion to approve the revised AI Acceptable Use Policy passed unanimously by roll call. Chris said the change will be forwarded to the city council for final approval and implementation guidance.
What’s next: the modified policy will be presented to the city council; staff will continue training and use Defender/Copilot dashboards to monitor sanctioned AI usage.
