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City staff: Workday ERP requires separate police salary schedule; pay amounts unchanged
Summary
City staff told the Idaho Falls City Council that the new Workday ERP will attach pay grades to positions and cannot represent police officer progression across multiple grades, so staff propose creating a separate police salary schedule that preserves existing step pay amounts and would not change budgets.
City staff briefed the Idaho Falls City Council on Dec. 8 that the municipal rollout of Workday, the city’s new enterprise resource planning system, requires a separate police salary schedule so officers can be assigned a single system grade without changing existing pay.
At the council work session, a staff presenter explained that the current general fund salary schedule allows police officers to move across several grades as they progress. “The new system will configure a police officer to be in a single grade, and it's attached to the position, not to the police officer,” the staff member said, adding that the solution is to build a police-specific salary schedule in Workday that mirrors current step amounts.
The staff member emphasized the change would not alter pay rates or steps. “So it's not asking for money or approval to do anything different with budgets,” they said. Council members pressed technical and rollout questions, asking whether payroll precision would change and whether accruals (vacation, benefits) would be affected; staff answered that Workday will use two-decimal payroll precision and that accruals and step amounts will remain the same.
Councilors also raised concerns about employee perceptions if police are shown on a separate schedule. A council member asked how the change should be communicated; staff said they did not plan a citywide announcement at this time and that any later requests for pay differences would go through the normal budget process and require council approval.
The staff presentation noted other departments (for example, power and fire) were reviewed and would be handled differently: the power schedule will remain market-based and tracked outside Workday, while fire schedules could be built directly into the system. The staff member said the separate police schedule is a technical fix to align existing step pay with Workday’s position-based grade structure.
The council did not take formal action at the meeting; staff characterized this item as informational and available for additional questions or future budget discussions.
