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CapMetro board approves 11 items including software, insurance and TOD policy
Summary
The CapMetro Board on Aug. 25 approved 11 action items including contracts for ServiceNow and Salesforce, an employee benefits contract with The Hartford, a soil transfer saving about $1 million, procurement threshold changes, and an updated transit‑oriented development policy; votes were unanimous.
The CapMetro Board of Directors voted unanimously Aug. 25 to approve 11 action items, covering software and customer‑service contracts, employee benefits, procurement policy updates and a revised transit‑oriented development (TOD) implementation policy.
Board members approved a contract through the Texas Department of Information Resources with Carahsoft Technology Corporation for ServiceNow IT service‑management licensing, a one‑year base plus two option years not to exceed $894,594. The board also approved a one‑year renewal for Salesforce Marketing and Data Cloud licensing through Texas DIR, not to exceed $344,236, to support customer experience and marketing functions.
The board approved a contract with The Hartford to provide basic life, accidental death and dismemberment, long‑term and short‑term disability and FMLA administration and related voluntary plans, in a total amount not to exceed $3,363,839 (including a 12% contingency). Staff said CapMetro would pay roughly 60% of overall costs, with employees covering the remainder.
Other approved items included an interlocal agreement to design an at‑grade pedestrian and bicycle crossing near the Broadmoor rail station (design reimbursement to CapMetro up to $671,000); revisions to an interlocal agreement with the City of Austin for transit signal priority; and a first amendment to an encroachment agreement tied to the Austin Convention Center expansion and relocation of Red Line rights‑of‑way and utilities.
A soil transfer agreement with Waste Management of Texas was approved to allow placement of excavated clay from CapMetro’s North demand‑response site at a neighboring landfill at no charge, a deal staff said will save the agency just over $1,000,000 compared with ordinary disposal costs. The board also approved an amendment to CapMetro’s procurement policy to raise the small‑purchase threshold from $50,000 to $100,000 to align with state law, while retaining competitive practices for purchases between $50,000 and $100,000.
Finally, the board adopted an updated Transit‑Oriented Development implementation policy that expands the policy’s scope beyond CapMetro‑owned land to include third‑party properties, clarifies unsolicited proposal handling, and sets roles for the board and the president & CEO in TOD implementation. Staff said companion guidance— a TOD guidebook and transit development guidelines—will follow and are expected this fall.
All motions were moved and seconded on the floor; the board approved each item by voice vote with no recorded objections. The meeting continued into discussion items and reports after the approvals.
