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Board staff recommend $830,389 contract for Longview Drive repairs and raise T-SPLOST program-management cap
Summary
Staff recommended awarding an $830,389 contract to R and B Development for Longview Drive repairs (five deep 'pit' excavations, structural fill, overlay) and asked the board to approve raising the annual not-to-exceed for T-SPLOST program management services (BM&K and on-call engineers) to $350,000 from $250,000.
Public Works staff told the Dawson County Board of Commissioners they received eight bids for IFB 494-26 (Longview Drive roadway and drainage improvements) and recommended awarding the contract to R and B Development Inc. for $830,389 plus a 5% county contingency ($41,519.45). The project scope includes excavating five failed locations up to 10 feet deep, replacing with structural fill, repairing curb and drainage, and performing a deep patch and overlay. Etowah Water and Sewer also plans to relocate water lines affected by settling.
"We have received 8 bids and both staff and BMK have reviewed the bids. The lowest bid was almost 6% below the estimated engineering cost," Public Works Director Robert Drewy said. Staff said references for the recommended contractor were checked and looked favorable.
In related business, staff recommended amending contract #442-24 for T-SPLOST program management services (BM&K and on-call engineering) to establish a revised annual not-to-exceed amount of $350,000. Hannah told the board that in 2025 the category expended $504,130 (BM&K plus on-call engineering) and that the original $250,000 figure was an early, arbitrary limit. Commissioners questioned why the original limit was exceeded and whether there was a contingency; staff said there was no contingency in BM&K's contract and that a quarterly audit process will be implemented to monitor expenditures.
Why it matters: the award will move a locally significant road repair project toward construction with an identified contractor and budget. The contract amendment reflects higher-than-expected program-management use during the first year of program delivery and aims to prevent future unbudgeted overages by adding clearer contract limits and quarterly oversight.
Next steps: staff requested the board accept the bids and award the contract; they also asked the board to approve the contract amendment. No formal approval votes were recorded during the work session.
