Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Public Safety topic
No spam. Unsubscribe anytime.
La Verne awards rebid for citywide video management system; execution made contingent on federal grant
Summary
Council approved awarding a construction contract to Convergent Technologies LLC for a road network and public‑facility video management project, with a construction contract of about $610,243 and a 12% change‑order contingency; execution of the award was made contingent on confirmation of a $500,000 federal COPS grant.
The La Verne City Council voted March 17 to award a construction contract for the La Verne Road Network and Public Facility Video Management System Improvement Project to Convergent Technologies LLC, the lowest responsive bidder.
City staff presented the rebid and explained the scope, which includes replacement and expansion of cameras and a new video management system using Genetec software and cellular communications. Cody (city staff) said the base bid items (a1–a24) total $589,633 and additive alternate items b28–b30 add $20,610, for a construction contract amount of $610,243; staff recommended authorizing change orders up to 12% of the construction budget, bringing the possible construction total to approximately $682,543.46.
"This action tonight is a award of contract," the presenting city staff member said, and clarified that soft costs — engineering, cloud server first‑year and IT consultant — are separate from the construction award and are included in staff materials to provide a full cost picture. The staff memo showed total project costs (hard and soft) higher than the construction award alone.
Funding and contingency: staff said the project is funded primarily by a $500,000 grant via Congresswoman Napolitano’s office (a COPS appropriation). Additional city funds identified included $100,000 from the annual CIP program, $50,000 from the general CIP fund, $54,543.46 from the asset forfeiture fund, and $30,000 from the sewer fund. Council expressed concern about federal appropriations uncertainty under a continuing resolution in Washington: the city attorney and staff recommended and the council adopted language making contract execution contingent on receipt or final determination that the $500,000 federal appropriation is available.
Operational costs and maintenance: staff told the council ongoing annual costs for cloud storage, camera subscriptions and cellular service are approximately $27,000 per year. Warranties and a one‑year contractor warranty are included; staff said spare cameras could be set aside from contingency funds to respond to failures and lead times.
The measure passed after the contingency language on federal funds was added and council votes were recorded as in favor.
Next steps: staff will finalize contract documents and will not execute the construction contract until federal funding confirmation is resolved, per the contingency in the adopted motion.
